Privacy Policy

Academic Explorers Management, Inc.

Last Updated: March 21, 2026

1. Introduction

Academic Explorers Management, Inc. operates this website on behalf of the Academic Explorers family of childcare centers located in Nassau County, New York. Each center location may operate as a separate legal entity under common ownership and branding. This Privacy Policy applies to information collected through this website regardless of which location you inquire about or enroll with.

Academic Explorers Management, Inc. ("Academic Explorers," "we," "us," or "our") operates the website located at www.academicexplorersllc.com (the "Site"). We are committed to protecting the privacy of our website visitors, parents, guardians, and staff. This Privacy Policy explains what information we collect, how we use it, and your rights with respect to that information.

By using our Site, you agree to the terms of this Privacy Policy. If you do not agree, please discontinue use of the Site.

2. Information We Collect

We collect the following categories of information:

A. Information You Provide Directly

Contact form submissions: Name, email address, phone number, and any message content you submit through our contact or inquiry forms.
Tour requests: Name, contact information, and any scheduling preferences submitted through tour request forms.
Drop-in care bookings: Name, payment information, and booking details when you reserve drop-in childcare through the Site.
Child information: In connection with drop-in care registrations and related forms, we may collect a child's name, date of birth, and other information necessary to provide care services.
Staff login credentials: Username and password for staff members accessing the employee portal on our Site.

B. Information Collected Automatically

When you visit our Site, we and our third-party service providers automatically collect certain technical information, including:

IP address and approximate geographic location
Browser type and version
Device type and operating system
Pages visited and time spent on the Site
Referring website or URL
Date and time of your visit

This information is collected through cookies, web beacons, and similar tracking technologies. See Section 6 (Cookies and Tracking Technologies) for more detail.

3. How We Use Your Information

We use the information we collect for the following purposes:

To respond to your inquiries and contact form submissions
To process and fulfill drop-in care bookings, including payment processing
To communicate with you about our programs, locations, and services
To send marketing emails and newsletters through Wix Email Marketing, where you have opted in or where permitted by law
To allow staff members to access internal tools and resources through the staff portal
To analyze Site traffic and user behavior in order to improve our Site and services
To comply with applicable legal obligations
To protect the safety and security of children in our care

4. Children's Privacy

Our services are directed to parents and guardians of children. In connection with registrations and enrollment inquiries, we may collect personal information about children under the age of 13, including a child's name and date of birth, as provided by a parent or guardian.

We do not knowingly collect personal information directly from children under the age of 13. All information relating to a child is submitted by and through the child's parent or legal guardian.

If you are a parent or guardian and believe we have inadvertently collected personal information about your child without your consent, please contact us immediately at the information provided in Section 11 and we will promptly delete such information.

Child information collected through our Site is used solely for the purpose of providing requested childcare services and is not sold, rented, or shared with third parties for marketing purposes.

5. How We Share Your Information

We do not sell your personal information. We may share your information in the following limited circumstances:

Service providers: We share information with third-party vendors who assist us in operating our Site and services, including Wix (our website platform), payment processors, and live chat service providers. These vendors are contractually obligated to use your information only as directed by us.
Email marketing: We use Wix Email Marketing to send communications to subscribers. Subscriber information is processed in accordance with Wix's privacy policy.
Analytics providers: We use Wix Analytics and may use Google Analytics or similar tools to analyze Site usage. These tools may collect information about your visits using cookies and similar technologies.
Legal requirements: We may disclose your information when required to do so by law, court order, or government authority, or when we believe disclosure is necessary to protect the rights, property, or safety of Academic Explorers, our staff, the children in our care, or the public.
Business transfers: In the event of a merger, acquisition, or sale of all or substantially all of our business assets, your information may be transferred as part of that transaction.

6. Cookies and Tracking Technologies

Our Site uses cookies and similar tracking technologies to enhance your browsing experience and analyze Site performance. Cookies are small text files stored on your device.

We may use the following types of cookies:

Essential cookies: Required for the Site to function, including maintaining your session during a booking.
Analytics cookies: Used to collect information about how visitors use the Site, such as which pages are visited most often.
Marketing/advertising cookies: The Site may use third-party advertising or retargeting technologies that place cookies on your device to deliver relevant advertising. You may opt out of interest-based advertising through the Digital Advertising Alliance at www.aboutads.info or the Network Advertising Initiative at www.networkadvertising.org.

You can control cookies through your browser settings. Please note that disabling certain cookies may affect the functionality of the Site.

7. Social Media

Our Site contains links to our social media profiles on platforms including Facebook and Instagram. Clicking these links will take you to third-party platforms that have their own privacy policies. We are not responsible for the privacy practices of those platforms. We do not embed third-party social media feeds directly on our Site.

8. Live Chat

Our Site offers a live chat feature. Any information you submit through live chat, including your name, contact details, and the content of your messages, may be stored and used to respond to your inquiry and improve our services. Please do not submit sensitive personal information (such as Social Security numbers or payment card details) through the live chat tool.

9. Payment Information

We collect payment information in connection with drop-in care bookings processed through our Site. Payment transactions are processed by third-party payment processors. We do not store full payment card numbers on our servers. Please review your payment processor's privacy policy for information on how your payment data is handled.

10. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes described in this Privacy Policy, to comply with our legal obligations, resolve disputes, and enforce our agreements. Child-related records may be retained for longer periods as required by New York State regulations applicable to licensed childcare providers.

11. Your Rights and Choices

Depending on your location and applicable law, you may have the right to:

Access the personal information we hold about you
Correct inaccurate or incomplete information
Request deletion of your personal information, subject to our legal retention obligations
Opt out of email marketing by clicking the "unsubscribe" link in any marketing email we send

To exercise any of these rights, please contact us using the information in Section 13.

Note for California Residents: If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA). Please contact us to submit a request.

Note for Visitors Outside the United States: Our Site is intended for use by residents of New York and the surrounding area. If you are located outside the United States, please be aware that your information may be transferred to and processed in the United States, where privacy laws may differ from those in your jurisdiction. By using our Site, you consent to this transfer.

12. Security

We implement reasonable technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

13. Contact Us

If you have questions about this Privacy Policy, wish to exercise your rights, or need to report a concern about a child's information, please contact us:

Academic Explorers Management, Inc.

18 Whitehouse Avenue

Roosevelt, NY 11575

Website: www.academicexplorersllc.com

Phone: 516-535-9691

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will revise the "Last Updated" date at the top of this page. We encourage you to review this Policy periodically. Your continued use of the Site after any changes constitutes your acceptance of the updated Policy.